VOIP as SaaS (Software as a Service)

One of the true innovations in office technology has been the idea of SaaS or Software as a Service. This means that a software program is accessible through a local or wide area network by an employee to perform a task. The program does not have to be loaded on every computer, it just has to be reachable through your network.

 

Some examples that have been gaining favor are QuickBooks run via the Intuit website, various Managed Service Provider programs (N-able, Kaseyan, etc.) and antivirus scans of your computer through the Internet from the companies’ main office. Most people are unaware that a VOIP phone system acts much in the same way and provides many features as SaaS.

 

Back in the ‘old’ days before VOIP, phone handsets on your desktop were fed a dial tone for connectivity but then had to supply 95% of your features as built-in hardware in the actual phone. If you needed “Do Not Disturb (DND)” you pushed the DND button. If your phone did not have a DND button, well, you just didn’t have that ability. If you wanted to “CallForward” your phone to a different location temporarily, you made a hard transfer by pushing a long sequence of buttons, sometimes having to repeat the commands to set them. That was time consuming and at times difficult.

 

If you wanted “Distinctive Ringing”, a specific ringer tone for certain callers, you could search for ways to accomplish that but most likely you were out of luck. “Repeat Dial”? “Last Number Redial”? “Contact Lists” (Caller ID replaced by text of your choice when a specific number calls in to you)? All of these features are software-driven in a VOIP phone system. It doesn’t matter which VOIP IP-phone you have on your desktop; you will be able to use these features when you need them. Your phone system will not be obsoleted too quickly because as the software advances, so do your usable features.

 

Compare that to a key or hybrid phone system where you may be locked in by the hardware features well beyond your need to change them or add new features. Phone systems are not cheap. They are a vital part of business and demand study and tough decisions to make prior to purchase. You certainly do not want to make a wrong decision that will be with you for ten years.

 

VOIP phone systems allow your company the ability to change the system as your company grows and prospers. The technology you buy today is not necessarily the technology you will need in three, five or ten years. Using a software-driven system such as VOIP with Asterisk and trixbox can extend the useful and productive investment that your company makes in your phone system. Ask your phone vendor how much change can be incorporated into your phone system without buying any new hardware. Ask your phone vendor if new features can be added within a day or two simply by turning on software features that are already there but just not used yet. You may have a labor charge but should not incur any parts or software charges, If you do, it may be time to consider the smart way to build your phone system right from the start, VOIP with SaaS as its operating system.

 

Ask for your free phone system audit from Select Phone Solutions by calling 281-501-6464.

 

“Productivity Through Technology”

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